Bureau of Internal Revenue(BIR)

Dear Sir/Madam,

Hope you are doing well.

I am writing in through this website to request and hopefully receive a copy of my BIR 2316 form. This is for the purpose of submitting to prove that I am hired from my company since 2013 up to present. Regrettably, my employer is not able to provide me another copy of my BIR 2316 from this years.

It would be very much appreciated if you can send me a copy via email.

I hope to hear from you soon. Thank you.

October 16, 2023

Dear Mr. De Roxas:

Greetings!

Thank you for your request dated Oct 14, 2023 under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.

Your request

You asked for Request for BIR Form No. 2316 from year 2013 to 2018.

Response to your request

In reply, please be informed that your request for a copy/copies of your BIR Form No. 2316 for the Calendar Year/s 2013 to 2018 cannot be granted/provided by the Revenue District Offices (RDOs) because the records of the RDO on those periods are already unavailable since we follow strictly the four (4) year retention period based on existing revenue issuances of the BIR (Revenue Memorandum Circular 73-2008).

Hence, you may ask your previous employer/s for the copy/copies of your BIR Form 2316 because all taxpayers are required to preserve their accounting records for the period of 10 years in accordance with the Revenue Memorandum Circular No. 29-2019.

Kindly accomplish the FOI Request Feedback Form at the link: https://bit.ly/BIRFOISurveyForm01.

Please be informed that you have the right to appeal the decision of the undersigned with fifteen (15) days from receipt of this Notice of Denial. For your further guidance, please refer to the Revised People’s Freedom of Information Manual for the Bureau of Internal Revenue, circularized through Revenue Memorandum Circular No. 14-2022, which is available for download at the Bureau's Official Website or www.bir.gov.ph. 

Thank you.

FOI Receiving Officer
Public Information and Education Division