Bureau of Internal Revenue(BIR)

To whom it may concern,

I would like to request a copy of my ITRs from 2014 - 2020. I tried to reach out to my previous employers and they weren’t able to provide the requested documents. I will be needing these documents as proof of employment for on-going application overseas.

Thank you!

August 9, 2023

Dear Ms. Matangcas:

I refer to my letter of Aug 09, 2023 11:13:24 AM about your request under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch, for Request Copy of my ITR (BIR 2316).

Please be informed that under Section 2.83.1 of RR No. 2-98, as amended, is hereby further amended to read as follows:

“SECTION 2.83.1. Employees Withholding Statements (BIR Form No. 2316). – In general, every employer or other person who is required to deduct and withhold the tax on compensation, including fringe benefits given to rank and file employees, shall furnish every employee from whom taxes were withheld a Certificate of Compensation Payment and Tax Withheld (BIR Form No. 2316) on or before January 31 of the succeeding calendar year, or if employment is terminated before the close of such calendar year, on the day on which the last payment of compensation is made. The said BIR Form No. 2316 is also required to be issued by every employer to employees classified as Minimum Wage Earners (MWEs) and to other employees whose compensation were not subjected to withholding tax.

The employer shall prepare BIR Form No. 2316 in triplicate, which shall be distributed as follows:

(1)	Original – Employee’s copy;
(2)	Duplicate – BIR’s copy; and
(3)	Triplicate- Employer’s copy which shall be retained for a period of ten (10) years.”

Please coordinate with your employer and ask for the copy of your BIR Form 2316 from the Calendar Year 2014 to 2020 if you have not receive a copy.

As an added information, the available records of documents in the Revenue District Office (RDO) are from Calendar Year 2020 to 2022.

For other concern, email [email protected] and indicate in the email subject ticket number #BIR-994631918142, to respond.

During the period of us awaiting your reply, your request will be put on hold. If we do not receive a reply on or before Nov 01, 2023 04:01:33 AM, your request will be closed.

We hope to hear from you at the soonest possible time.

Thank you.

Respectfully,

FOI Officer
Public Information and Education Division

August 16, 2023

Dear Ms. Matangcas:

Greetings!

Thank you for your request dated Aug 09, 2023 11:13:24 AM under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.

Your request

You asked for Request Copy of my ITR (BIR 2316).

Response to your request

While our aim is to provide information whenever possible, in this instance this Office does not have the information you have requested. The record/files of the district office/s for the aforementioned years were already sent to archive for storage as it was more than four (4) years of safekeeping per Revenue Memorandum Circular (RMC) No. 73-2008. It will be practical and appropriate for you to refer to your employer and ask for the said copies where it actually originated. 

Thank you.

Respectfully,

FOI Officer
Public Information and Education Division