Published by Department of Education(DepEd) on April 11, 2019.
Requested from DepEd by E. Obnamia at 09:05 AM on
April 11, 2019.
Purpose: Research
Date of Coverage: 04/11/2019 - 04/11/2019
Tracking no: #DepEd-469821956224
E.OBNAMIA
April 11, 2019, 9:05 a.m.
Good Day,
may I request for the records disposition schedule imposed by DepEd to schools in keeping the records of their students. If this is not possible, may I request to know how long files are required to be kept by schools.
Thank you in advance.
B.BERAME
April 22, 2019, 7:01 a.m.
April 22, 2019
Dear Edielle,
Thank you for your request dated Apr 11, 2019 under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch, for Records Disposition Schedule.
We received your request on Apr 11, 2019 and will respond on or before May 02, 2019 09:05:27 AM, in accordance with the Executive Order's implementing rules and regulations.
Should you have any questions regarding your request, kindly contact me using the reply function on the eFOI portal at https://www.foi.gov.ph/requests/aglzfmVmb2ktcGhyHwsSB0NvbnRlbnQiEkRlcEVkLTQ2OTgyMTk1NjIyNAw, for request with ticket number #DepEd-469821956224.
Thank you.
Respectfully,
Beverly Berame
FOI Officer
P.ACTION CENTER
April 22, 2019, 7:09 a.m.
April 22, 2019
Dear Edielle Obnamia,
I refer to my letter of Apr 11, 2019 09:05:27 AM about your request under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch, for Records Disposition Schedule.
In order for us to work further on your request, we need more information from you regarding your query. In particular, it would be helpful to send us a formal request letter that outlines the specific information you need and the purpose of your study, including a short abstract as well as the intended output of your project (a paper, video, radio production, or whatever you have). You may use the reply function on the eFOI portal at https://www.foi.gov.ph/requests/aglzfmVmb2ktcGhyHwsSB0NvbnRlbnQiEkRlcEVkLTQ2OTgyMTk1NjIyNAw, for request with ticket number #DepEd-469821956224, to respond.
During the period of us awaiting your reply, your request will be put on hold. If we do not receive a reply on or before Jul 12, 2019 11:08:15 PM, your request will be closed.
We hope to hear from you at the soonest possible time.
Thank you.
Respectfully,
Public Assistance Action Center
FOI Receiving Office
E.OBNAMIA
April 22, 2019, 8:34 a.m.
Re: Clarification of Request
To whom it may concern,
I respectfully request a copy of the records disposition schedule used by DepEd to guide schools in how long they should keep their files. This is in line with my current research on the retention period of various sector, in both private and public sector.
I have already seen the General Circulation of the National Archives of the Philippines outlining the General Records Disposition Schedule for both the LGUS and Governement Agency. However, under the law, agencies may still create a disposition schedule of their own. For example, the Department of Health has their own disposition schedule, which was requested by another person here in eFOI, and was granted, and therefore published here in this site.
The aim of this research is to create a table outlining all the retention period of documents containing personal information, sensitive personal information and privileged information, as mandated by law.
I could not find the records disposition of DepEd online, thus this request.
I am under the impression that such Records Disposition Schedule exists. Under DepEd Memorandum No. 133 s. 2016 National Inventories of Pubic Records, under item number six, there is mention of approved DepEd RDS.
Thank you and hoping for your kind consideration.
P.ACTION CENTER
May 14, 2019, 8:53 a.m.
Dear Edielle Obnamia,
Greetings from the Department of Education (DepEd)!
Please be informed that your concern will be forwarded to the Records Division, this Department, for appropriate action and/or response.
Any action in response to your concern will be communicated to you as soon as possible.
Thank you.
Respectfully,
Public Assistance Action Center
FOI Receiving Office
P.ACTION CENTER
May 15, 2019, 4:17 p.m.
May 15, 2019
Dear Edielle Obnamia,
Greetings!
Thank you for your request dated Apr 11, 2019 09:05:27 AM under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.
Your Request
You asked for Records Disposition Schedule.
Response to Request
Your FOI request is approved. We enclose a copy of the letter response relevant to the information you requested. Hence, we've sent you the full details of your FOI request through your given email address
Your right to request a review
If you are unhappy with this response to your FOI request, you may ask us to carry out an internal review of the response by writing or visiting our office through the following:
Public Assistance Action Center
Unit M-106-A, G/F, Mabini Bldg., DepEd Complex, Meralco Ave., Pasig City 1600
Tel. Nos.: (02) 636-1663 / 633-1942
Email Address: [email protected]
Website: http://www.deped.gov.ph/contact-us
Office Hours: Monday to Friday, 8:00am-5:00pm (except weekends, holidays, and work suspensions)
Your review request should explain why you are dissatisfied with this response, and should be made within 15 calendar days from the date when you received this letter. We will complete the review and tell you the result within 30 calendar days from the date when we receive your review request.
If you are not satisfied with the result of the review, you then have the right to appeal to the Office of the President under Administrative Order No. 22 (s. 2011).
Thank you.
Respectfully,
Public Assistance Action Center
FOI Receiving Officer
