Bureau of Internal Revenue(BIR)

Hi!

Good Day, 

May I request for a copy of my 2316 form, I actually lost it. Is there anyway I could retrieve a copy of it as I need it for my new employer?

Thank you
Sincerely yours,
Maria Nisa Montaniel

August 9, 2023

Dear Ms. Montaniel:

Greetings!

Thank you for your request dated Aug 09, 2023 under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch.

Your request

You asked for Copy of 2316.

Response to your request

This is in connection with your request for information, with reference number _________________, for the following:  _________________.

Please be informed that your request for a copy/copies of your BIR Form No. 2316 for the Calendar Year 2009 to 2013 cannot be granted/provided by the Revenue District Office (RDO) because the records of the RDO on those periods are already unavailable since we follow strictly the four (4) year retention period based on existing revenue issuances of the BIR (Revenue Memorandum Circular 73-2008).

Hence, you may ask your previous employer/s for the copy/copies of your BIR Form 2316 because all taxpayers are required to preserve their accounting records for the period of 10 years in accordance with the Revenue Memorandum Circular No. 29-2019.

Kindly accomplish the FOI Request Feedback Form at the link: https://bit.ly/BIRFOISurveyForm01.

Please be informed that you have the right to appeal the decision of the undersigned with fifteen (15) days from receipt of this Notice of Denial. For your further guidance, please refer to the Revised People’s Freedom of Information Manual for the Bureau of Internal Revenue, circularized through Revenue Memorandum Circular No. 14-2022, which is available for download at the Bureau's Official Website or www.bir.gov.ph. 
Thank you.

FOI Receiving Officer
Public Information and Education Division