Bureau of Internal Revenue(BIR)

November 3, 2022 Dear Ms. Andalis: Greetings! Thank you for your request dated Nov 02, 2022 07:31:20 PM under Executive Order No. 2 (s. 2016) on Freedom of Information in the Executive Branch. Your Request You asked for BIR Form 2316 for Calendar Year (CY) 2013 to 2022. Response to Request Based on our telephone conversation today, November 3, you were informed of the following issuance of BIR Form 2316. CY 2013 to 2017 - please be informed that such request cannot be granted by the Revenue District Office (RDO) since the aforesaid BIR Withholding Tax Certificates were issued in the aforesaid years and records of the RDO on those periods are already unavailable since we follow strictly the five (5) year retention period based on existing revenue issuances of the BIR (Revenue Memorandum Circular 73-2008). CY 2018 to 2021 - you have been provided by your previous employer on the aforesaid period. CY 2022- the Revenue District Office (RDO) gets a hold of the said BIR Form 2316 upon submission of your employer on or before February 28 (per RR 2-2015 as amended by RR 16-2021) of the following year or in your case on or before February 28, 2023. Lastly, if you need a Certified True Copy (CTC) of your BIR Form 2316 for the Calendar Years 2018 to 2021, you may personally or through your authorized representative file your request to the Revenue District Office (RDO) having jurisdiction over the place of your employer, kindly bring the original return and a photocopy of your ITR and/or BIR Form 2316. You can also ask from your employer copy of the Duly Received “Annex F” (Proof that your employer came to Revenue District Office) and have the List & BIR Form 2316 of their employees who availed of substituted filing. Any request for certification that may be requested by a taxpayer from the RDO on matters relating to its registration shall be charged with a fee in an amount not exceeding one hundred pesos (P100.00), in addition to the documentary stamp tax imposed under Section 188 of the National Internal Revenue Code, as amended. Thank you. Respectfully yours, FOI Officer Public Information and Education Division